Choose a Career at Pablo Center

Pablo Center welcomes people of many talents to help ensure our success in creating and supporting the highest level of creative arts. Many different talents and skills are needed to do our work, and we offer full-time and part-time opportunities.

Pablo Center is committed to recruiting and fostering a diverse staff; all are encouraged to apply.

CURRENT JOB OPENINGS

Executive Assistant

Posted: August 30, 2019 
Posted until filled
Review of applications begin: September 14, 2019
Please send cover letter and resume to: Careers@PabloCenter.org

JOB DECRIPTION: 

      The Executive Assistant reports directly to the Executive Director of Pablo Center at the Confluence and provides support as directed to the leadership team. The Executive Assistant helps maximize the effectiveness and efficiency of the Executive Office by managing and maintaining the systems and operations of the office including but not limited to calendaring, scheduling, travel and communication. This position is a critical liaison to staff, boards, partners, members, faculty and students of Pablo Center as well as patrons, donors, city officials, VIPs, governmental officials, and community participants. The Executive Office supports the management team of 12 full-time employees in addition to our team of 138 part-time staff. The Executive Office nurtures community partnerships. The Executive Assistant is a critical position in supporting productive, mutually beneficial professional relationships with community, constituent, and building partners.

Principal Duties and Responsibilities:  MANAGE OPERATION OF EXECUTIVE OFFICE

Communication and Facilitation

    • Facilitate communication for the Executive Director, interacting with board members, boards, public officials; donors and patrons, the staff at all levels, and the public. Provides information requiring comprehensive knowledge of institutional policies, procedures, and practices.
    • Maintains professionalism, tact, and care in a fast-paced and changing environment; maintains confidentiality at all times.
    • Anticipates Executive Director’s course of action when absent and facilitates problem resolution. Interprets administrative decisions and policies to other staff and transmits directions and instructions based on authority delegated by the Executive Director.
    • Receives and screens telephone calls and visitors. Independently handles procedural and substantive matters and inquiries which do not require special knowledge, or refer callers to others as appropriate
    • Provides pertinent and appropriate personal and professional information about employees and prepares appropriate communication, i.e., new employees, birthdays, marriages, professional achievement, bereavement, etc.
    • Manages and prepares correspondence: Reads and edits outgoing correspondence for procedural, typographical and grammatical accuracy with general policy and factual correctness. Corrects as appropriate. Receives and reads incoming correspondence and information.
    • Maintains appropriate files, data, and information pertinent to the Executive Office; updates as needed. Creates reports for the Executive Office as needed.

Calendaring and Scheduling

    • Manages all aspects of the Executive Director’s calendar: schedules meetings; solicit agenda items where appropriate; prepares and distributes agenda; reserves room and equipment; provide advance or preparation material for Executive Director; distributes minutes/action items.
    • Resolves scheduling and calendaring conflicts with tact and diplomacy; understands and articulates priorities that best serve the interests of the Executive Office and the organization.
    • Works cooperatively with departments within Pablo Center management to schedule public appearances and interviews. Provides content and context for public appearances and interviews by providing speaking points; appropriate dress code; names and backgrounds of participants or audience.

Travel and Conferences

    • Makes all necessary arrangements for staff travel, including but not limited to accommodation; air and ground transportation; dining reservations; and performance tickets; independently performs required administrative follow-up and record keeping.
    • Utilize travel rewards programs to maximize savings and travel ease.
    • Maintain membership for all associated professional associations
    • Manages registration for professional conferences and performing arts festivals; schedule meetings with artists, agents, managers and professional colleagues
    • Confirm details just prior to travel and ensure all information (time, purpose, place, talking points, etc.) are detailed in calendar notes.
    • May assist the Artistic Contract Manager with visas or any other necessary travel documentation required.

ADMINISTRATIVE AND PROJECT SUPPORT

    • Assists or coordinates activities, projects or events on behalf of the Executive Office, including but not limited to (staff meetings, staff celebrations, board meetings, strategic planning, retreats, etc.)
    • Establishes clear priorities, assigning responsibilities to others as needed; schedules activities to ensure optimum use of time and resources; anticipates and troubleshoots challenges; recommend solutions as appropriate
    • Assists the Executive Director in Pablo Center -wide projects, hosted events and activities.

LIAISON TO STAFF, PATRONS AND DONORS

    • Serves as Executive Office Liaison to staff, boards, partners, artists, patrons, donors, students, and faculty; provides a high level of customer services and responsiveness that positions the Executive Office in a positive light.
    • Arranges meetings and meeting locations appropriate to the constituency and context; provides directions, parking and guidance that enhances a welcoming and inviting environment for guests.
    • Take notes or meeting minutes as assigned; prepares timely follow-up correspondence, “thank you” cards as appropriate.

REQUIRED COMPETENCIES:
        The following leadership core competencies are required of all Pablo Center Leaders. Leaders will be required to be able to demonstrate these skills for this position.


Communication 
      • Succinct, consistent, supportive, and transparent communication is utilized with all levels of the organization, regardless of the nature of the messages.
      • Goals and information are shared in a direct, honest, and straightforward manner, to ensure there are no unnecessary surprises and all Pablo Center staff are on the same page.
      • Constructive feedback is encouraged, and willingly accepted, and respectful debate is viewed as vital to effective communication.
      • Actively listens, is available to team members, asks open-ended questions, and considers all options.
      • Takes responsibility for decisions they make or participate in, regardless of whether the outcomes are successful.
Guiding and Developing Staff 
      • Creates development opportunities by delegating and engaging team members in opportunities around the organization. Provides team members the freedom to work independently to take informed risks and make mistakes, while providing effective feedback and guidance to grow and develop.
      • Shows empathy, compassion, and care for team members throughout their development, starting with a positive, engaging, on-boarding experience.
      • Sets high, but achievable, performance expectations, and holds others accountable for achieving results. This includes providing frank, meaningful feedback when improvement is required, but not micromanaging.
      • Provides clarity of desired outcomes, and guides others in accomplishing work objectives.
      • Shows sincere appreciation and recognition to team members across the organization for achieving goals, milestones, and/or living the Core Purpose and Core Values. This recognition is conducted both formally and informally.
Execution 
        • Makes things happen; follows through and delivers on their own projects, tasks, and commitments, and produces results.
        • Removes obstacles to allow others to deliver on their commitments and goals and enables others to take ownership.
        • Works to develop effective goals and continues to ensure the right goals are set.
        • Leads and drives continuous improvement to continually nurture the Member and team member experience.
Collaboration 
        • Develops networks, engages in cross-functional activities, and collaborates across boundaries, demonstrating curiosity, valuing diversity and individual differences, and finding common ground to build strategic relationships and achieve common goals.
        • Establishes a safe environment where all opinions can be expressed, discussed, and debated, while preserving and strengthening relationships. Optimal solutions are identified and executed.
PHYSICAL DEMANDS: 

Work in performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Ability to work nights and weekends as needed.

PREFERRED EDUCATION AND/OR EXPERIENCE: 

      • Bachelor’s or Associate’s Degree.
      • Previous experience working in an arts center and/or non-profit organization.
      • Experience successfully managing staff.
      • A minimum of three years of work experience in related field.

REQUIRED SKILLS: 

 

      • Proven track record of self-starting, with an emphasis on creating or streamlining systems for maximum efficiency.
      • Highly professional demeanor with a growth mindset.
      • Excellent written and verbal skills commensurate with representing a high profile office that interacts with donors, patrons, community VIPs.
      • Willingness to support internal and external stakeholders with flexibility, collaboration and positivity.
      • Must be able to anticipate project needs, discern work priorities and meet deadlines with little supervision.
      • Excellent interpersonal skills including the ability to build rapport both in person, via email and by phone, with high professionalism.
      • Detail-oriented, organized and able to manage multiple daily priorities.
      • Ability to manage multiple projects and work assignments concurrently.
      • Proficient in Microsoft Office, experience with Adobe Acrobat Pro and database software.
      • Demonstrated ability and agility to work with computer software and social media including but not limited to Microsoft, Google, Apple products; Facebook, Instagram, Twitter, etc.
      • Ability to work well in a collaborative environment with a team mindset.
      • High degree of positivity and team attitude especially when managing multiple projects and priorities.
      • Ability to work on tight deadlines.

Demonstrated curiosity and willingness to learn new skills.

Master Electrician

Posted: August 23, 2019 ; Apply By: September 9, 2019
Please send cover letter and resume to: Careers@PabloCenter.org

JOB DECRIPTION: 

The primary responsibility of the Master Electrician is to oversee the production lighting department and implement lighting needs for events presented by and/or at the Pablo Center.  This position helps lead the Production Team to execute production details of multiple events, with many occurring at the same time or in close sequence in Pablo Center’s two theaters and alternate event spaces.  The Master Electrician will creatively solve production problems while working within the guidelines of labor agreements, existing inventory and available schedule; and in keeping with the policies, procedures and standards of Pablo Center.  The Master Electrician will manage and maintain the lighting and rental inventories for Pablo Center as well as assist in establishing standards and procedures for lighting systems throughout the Center.  The Master Electrician may also serve at times as an in-house light designer and/or board op for productions.

This is a full-time, exempt position and reports to the Director of Production and Operations.  As such, the Master Electrician must be able to work flexible shifts including nights, weekends, and holidays as determined by the Pablo Center calendar.


DUTIES & RESPONSIBILITIES:

  • Serve as Lead/House Electrician for events presented by Pablo Center – including national touring productions – and for certain constituent productions.
  • Advise constituent theatre companies on Pablo Center lighting standards and procedures.
  • Check in/out lighting equipment for constituent theatre company use; and manage Pablo rental inventories.
  • Maintain lighting equipment, track lighting inventory, and keep accurate light plots and paperwork.
  • Conduct lighting calls as needed to advance, strike and restore light plots as well as perform maintenance.
  • Assist in training crew on safe, professional standards for lighting installation and care.
  • Assist with advancing shows, including creating labor and shop orders and providing visiting Designers and Technicians with accurate information.
  • Serve as House LD and/or Board Op for certain events presented by Pablo Center as needed.
  • Coordinate crew and work assignments with other Pablo Center departments.
  • Other duties as assigned or as experience and opportunity allow.

 

KEY QUALIFICATIONS:

  • Previous experience in theatre and live production as an electrician – particularly as a Master Electrician.
  • Knowledge and understanding of principals of lighting design and technology, and electrical safety.
  • Fluent in conventional, LED and moving light fixtures, including hang, focus, circuiting, and patching.
  • Broad knowledge of the multiple components of theatre and live production, and how those components must work together collaboratively.
  • Strong, effective, and positive communication skills.
  • Able to effectively lead a group, work within a group, and work independently.
  • Organized, attentive, accountable, and creative.
  • Effective at prioritizing, troubleshooting and problem-solving.
  • Strong interest in providing a superior experience to artists and audiences.
  • Established commitment to maintaining a safe work environment.

 

PHYSICAL DEMANDS:

  • Must be willing to work on ladders and at heights exceeding 25’ in bucket or scissor lifts.
  • Must be able to work in elevated, exposed workspaces such as front-of-house catwalk positions, lighting grids, and fly towers.
  • Must be able to properly use fall-protection equipment.
  • Must have manual dexterity to efficiently operate a keyboard, use hand tools, and grasp small objects.
  • Must be able to lift 75 lbs. 
  • Must be able to perform physical activities such as – but not limited to – prolonged periods of lifting, bending, kneeling, standing, and climbing.
  • Vision requirements: color vision and depth perception

 

REQUIRED COMPETENCIES:
      The following leadership core competencies are required of all Pablo Center Leaders. Leaders will be required to be able to demonstrate these skills for this position.
Communication 
    • Succinct, consistent, supportive, and transparent communication is utilized with all levels of the organization, regardless of the nature of the messages.
    • Goals and information are shared in a direct, honest, and straightforward manner, to ensure there are no unnecessary surprises and all Pablo Center staff are on the same page.
    • Constructive feedback is encouraged, and willingly accepted, and respectful debate is viewed as vital to effective communication.
    • Actively listens, is available to team members, asks open-ended questions, and considers all options.
    • Takes responsibility for decisions they make or participate in, regardless of whether the outcomes are successful.
Guiding and Developing Staff 
      • Creates development opportunities by delegating and engaging team members in opportunities around the organization. Provides team members the freedom to work independently to take informed risks and make mistakes, while providing effective feedback and guidance to grow and develop.
      • Shows empathy, compassion, and care for team members throughout their development, starting with a positive, engaging, on-boarding experience.
      • Sets high, but achievable, performance expectations, and holds others accountable for achieving results. This includes providing frank, meaningful feedback when improvement is required, but not micromanaging.
      • Provides clarity of desired outcomes, and guides others in accomplishing work objectives.
      • Shows sincere appreciation and recognition to team members across the organization for achieving goals, milestones, and/or living the Core Purpose and Core Values. This recognition is conducted both formally and informally.
Execution 
      • Makes things happen; follows through and delivers on their own projects, tasks, and commitments, and produces results.
      • Removes obstacles to allow others to deliver on their commitments and goals and enables others to take ownership.
      • Works to develop effective goals and continues to ensure the right goals are set.
      • Leads and drives continuous improvement to continually nurture the Member and team member experience.
Collaboration 
      • Develops networks, engages in cross-functional activities, and collaborates across boundaries, demonstrating curiosity, valuing diversity and individual differences, and finding common ground to build strategic relationships and achieve common goals.
      • Establishes a safe environment where all opinions can be expressed, discussed, and debated, while preserving and strengthening relationships. Optimal solutions are identified and executed.

PREFERRED EDUCATION AND/OR EXPERIENCE: 

  • B.A. or B.F.A. in Theatre or comparable professional experience; with training in multiple departments of technical theatre and production design including – but not limited to – lighting, rigging, projections, audio, stagecraft, and stage management.
  • Able to program within the EOS family of consoles.  Pablo Center uses the ETC Gio@5 and Element consoles.
  • Experience with automated lighting programming and DMX protocols.
  • Able to read a light plot and lighting paperwork and effectively communicate data to crew.
  • Computer proficiency as it relates to current lighting and projections technology, preferably in both Mac and Windows environments.  Working knowledge of either Vectorworks Spotlight or AutoCAD and working knowledge of Lightwright and QLab.
  • Working knowledge of Microsoft Office Suite including Word, Excel, PowerPoint, and OneNote.
  • Experience in a training role and managing people of varying backgrounds and skillsets.

INTERESTED CANDIDATES:
Please submit a cover letter, resume, and contact info for three references to careers@pablocenter.org.  This position has a preferred applications deadline of September 6, 2019.  Review of applications will begin on September 9th, 2019 and continue until the position is filled.